DAFORMFILLABLE.COM | DA FORM 4630-R-E Fillable – Army Pubs 4630-R-E PDF – DA FORM 4630-R-E, officially titled Guest Housing Occupancy Report (EGA), is an essential document for managing guest housing within the U.S. Army Corps of Engineers (USACE). This form, active since October 1, 1996, serves a critical function in maintaining accurate records of guest housing occupancy.
DA FORM 4630-R-E – Guest Housing Occupancy Report (EGA)
| Form Number | DA Form 4630-R-E |
| Form Title | Guest Housing Occupancy Report (EGA) |
| Form Date | 10/01/1996 |
| Form Proponent | USACE |
Purpose and Importance of DA FORM 4630-R-E
The Guest Housing Occupancy Report (EGA) is designed to track and report the occupancy status of guest housing facilities. Accurate record-keeping ensures efficient utilization of resources and aids in the planning and management of housing services. DA FORM 4630-R-E is crucial for:
- Monitoring guest housing usage
- Ensuring availability for personnel
- Planning maintenance and resource allocation
- Reporting occupancy data to relevant authorities
Key Features of DA FORM 4630-R-E
Pub/Form Details
- Pub/Form Number: DA FORM 4630-R-E
- Pub/Form Date: 10/01/1996
- Pub/Form Title: Guest Housing Occupancy Report (EGA)
- Pub/Form Proponent: USACE
- Pub/Form Status: ACTIVE
Accessibility and Distribution
The form is marked with footnotes indicating it is only produced in electronic media. This ensures easy access and distribution within the military network. Its unclassified security classification and unrestricted distribution code (A) mean it is approved for public release and distribution is unlimited. This broad accessibility supports transparency and widespread use.
Components of DA FORM 4630-R-E
DA FORM 4630-R-E captures various data points essential for comprehensive occupancy reporting. Key components include:
Occupancy Data
- Guest Information: Names, ranks, and units of guests.
- Dates of Stay: Arrival and departure dates to monitor duration.
- Room Assignment: Specific room or housing unit assigned to each guest.
Facility Information
- Facility Identification: Details of the housing facility, including location and type.
- Occupancy Rates: Statistics on current occupancy levels versus total capacity.
Benefits of Using DA FORM 4630-R-E
The Guest Housing Occupancy Report (EGA) offers several benefits for both administrators and guests:
- Efficient Resource Management: By accurately tracking occupancy, administrators can optimize housing resources and improve service delivery.
- Enhanced Planning: Detailed occupancy reports aid in future housing planning and allocation.
- Transparency and Accountability: Regular reporting fosters transparency and accountability within the housing management system.
How to Complete DA FORM 4630-R-E
Completing DA FORM 4630-R-E involves several steps to ensure accuracy and completeness:
- Fill in Guest Information: Enter the name, rank, and unit of each guest.
- Record Dates of Stay: Accurately input arrival and departure dates.
- Assign Rooms: Specify the room or housing unit assigned to each guest.
- Provide Facility Details: Include identification and occupancy rates of the housing facility.
Conclusion
DA FORM 4630-R-E – Guest Housing Occupancy Report (EGA) plays a vital role in the efficient management of guest housing within the USACE. Its structured format and comprehensive data capture support effective resource utilization and planning. By understanding and correctly utilizing this form, housing administrators can ensure the optimal operation of guest housing facilities, contributing to the overall mission readiness of the U.S. Army.
For more detailed guidance on completing and submitting DA FORM 4630-R-E, personnel can refer to the USACE guidelines and seek assistance from their housing management offices.