DA FORM 4138-R Fillable – Army Pubs 4138-R PDF

DAFORMFILLABLE.COM | DA FORM 4138-R Fillable – Army Pubs 4138-R PDFDA FORM 4138-R is a crucial document used within the U.S. Army to maintain a comprehensive record of monthly authorizations. This article aims to provide an in-depth understanding of the form, its purpose, and its usage. By highlighting key aspects, individuals seeking information about DA FORM 4138-R – Monthly Authorization Control Record (LRA) will gain a clear and concise understanding of its importance.

DA FORM 4138-R – Monthly Authorization Control Record (LRA)

Form Number DA Form 4138-R
Form Title Monthly Authorization Control Record (LRA)
Form Date 01/01/1974
Form Proponent ASA (FM&C)

What is DA FORM 4138-R?

DA FORM 4138-R, officially titled Monthly Authorization Control Record (LRA), was published on January 1, 1974. This form is an essential tool for tracking and managing monthly authorizations within various Army units. It is produced and maintained by the ASA (FM&C), the Assistant Secretary of the Army for Financial Management and Comptroller. The form is currently active and widely used across Army departments.

Purpose and Importance of DA FORM 4138-R

The primary purpose of DA FORM 4138-R is to provide a systematic way to document and control monthly authorizations. This ensures that all resources, personnel, and activities are accurately accounted for and managed. The form is designed to:

  • Record monthly authorizations: Documenting all authorized activities and resources within a unit.
  • Ensure accountability: Providing a clear record that can be reviewed and audited to ensure compliance with regulations.
  • Facilitate planning and budgeting: Assisting in the accurate planning and allocation of resources based on documented authorizations.

Key Features of DA FORM 4138-R

Understanding the specific elements of DA FORM 4138-R can help users effectively utilize the form. Some key features include:

  • Pub/Form Number: DA FORM 4138-R
  • Pub/Form Date: 01/01/1974
  • Pub/Form Title: Monthly Authorization Control Record (LRA)
  • Pub/Form Proponent: ASA (FM&C)
  • Pub/Form Status: Active
  • Security Classification: Unclassified
  • Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
  • Pub/Form IDN: 990001
  • Pub/Form PIN: 002626

How to Use DA FORM 4138-R

Completing the Form

To complete DA FORM 4138-R, users must follow specific instructions to ensure all required information is accurately recorded. The form typically requires the following details:

  1. Unit Information: Identifying the unit or department using the form.
  2. Authorization Data: Documenting all authorized personnel, equipment, and activities for the month.
  3. Control Numbers: Assigning unique control numbers to each authorization entry to facilitate tracking and auditing.
  4. Signatures: Obtaining signatures from authorized personnel to validate the recorded information.

Maintaining the Form

Proper maintenance of DA FORM 4138-R involves regular updates and reviews to ensure all information is current and accurate. Units must:

  • Update monthly: Ensure all new authorizations are added, and expired ones are removed.
  • Conduct reviews: Periodically review the form for accuracy and completeness.
  • Store securely: Keep the form in a secure location to prevent unauthorized access or alterations.

Benefits of Using DA FORM 4138-R

Utilizing DA FORM 4138-R offers several benefits to Army units, including:

  • Enhanced accountability: Providing a clear record of all authorizations ensures that resources are used appropriately and responsibly.
  • Improved planning: Accurate records aid in better planning and resource allocation, leading to more efficient operations.
  • Audit readiness: Detailed documentation ensures units are prepared for audits and inspections, demonstrating compliance with regulations.


DA FORM 4138-R – Monthly Authorization Control Record (LRA) is an essential tool for managing monthly authorizations within the U.S. Army. By understanding its purpose, key features, and proper usage, Army personnel can ensure accurate and efficient documentation of authorizations. This form not only enhances accountability but also supports effective planning and resource management, contributing to the overall efficiency of Army operations. For more detailed instructions and access to the electronic version of the form, individuals can refer to the official Army publications and resources.

DA FORM 4138-R Fillable – Army Pubs 4138-R PDF DOWNLOAD

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