DAFORMFILLABLE.COM | DA FORM 3964 Fillable – Army Pubs 3964 PDF – The DA FORM 3964, formally known as the Classified Document Accountability Record, is a critical tool in the management and accountability of classified documents within the United States Army. This form plays a pivotal role in ensuring the security and proper handling of sensitive information. In this article, we will delve into the purpose, usage, and importance of DA FORM 3964, providing a comprehensive guide for professionals seeking to understand this essential document.
DA FORM 3964 – Classified Document Accountability Record
| Form Number | DA Form 3964 |
| Form Title | Classified Document Accountability Record |
| Form Date | 07/01/1979 |
| Form Proponent | G-2 |
What is DA FORM 3964?
DA FORM 3964 is utilized by the U.S. Army to maintain an accurate and secure record of classified documents. Established on July 1, 1979, this form helps in tracking the distribution, storage, and destruction of classified materials, ensuring that sensitive information remains protected and within controlled parameters.
Key Details of DA FORM 3964
- Pub/Form Number: DA FORM 3964
- Pub/Form Date: 07/01/1979
- Pub/Form Title: CLASSIFIED DOCUMENT ACCOUNTABILITY RECORD
- Pub/Form Proponent: G-2
- Pub/Form Status: ACTIVE
- Security Classification: UNCLASSIFIED
- Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
Importance of DA FORM 3964 in Document Security
The Classified Document Accountability Record is vital for maintaining the integrity of the Army’s security protocols. It assists in:
- Tracking the Lifecycle of Classified Documents: From the moment classified documents are created or received, DA FORM 3964 is used to track every movement, ensuring that each document is accounted for at all times.
- Ensuring Compliance with Security Regulations: By using this form, the Army ensures compliance with AR 380-5, the regulation prescribing the policies and procedures for safeguarding and controlling classified information.
- Facilitating Audits and Inspections: The detailed records maintained on DA FORM 3964 are crucial during audits and inspections, helping to quickly verify the whereabouts and handling of classified materials.
How to Use DA FORM 3964
Completing the Form
When filling out the DA FORM 3964, it is important to include detailed information about each classified document, such as:
- Document Title: The title or identifier of the classified document.
- Date of Document: The date when the document was created or received.
- Classification Level: The security level of the document (e.g., Confidential, Secret, Top Secret).
- Control Number: A unique identifier assigned to each document for tracking purposes.
Key Sections of DA FORM 3964
- Document Details: This section includes basic information about the document, including title, date, and classification.
- Distribution Tracking: Here, users record who has received the document, ensuring a clear chain of custody.
- Storage and Access: Information on where the document is stored and who has access to it.
- Destruction or Decommissioning: Details on when and how the document was disposed of or decommissioned, completing its lifecycle.
Best Practices for Managing Classified Documents with DA FORM 3964
To effectively utilize DA FORM 3964 and maintain the security of classified documents, follow these best practices:
- Maintain Accurate Records: Ensure that every entry on the form is complete and accurate. Any discrepancies can lead to security breaches.
- Regularly Update the Form: As documents move or are altered in status, update the form promptly to reflect these changes.
- Secure Storage: Keep completed forms in a secure location, accessible only to authorized personnel.
- Training and Awareness: Ensure that all individuals who handle classified documents are trained in the proper use of DA FORM 3964 and understand its importance.
Conclusion
The DA FORM 3964 – Classified Document Accountability Record is an indispensable part of the U.S. Army’s efforts to protect national security by ensuring the meticulous tracking and management of classified documents. By adhering to the guidelines and using the form correctly, personnel can help maintain the highest standards of document security and accountability. Whether you are new to handling classified materials or are looking to improve your document management practices, understanding and correctly implementing DA FORM 3964 is essential for success.
DA FORM 3964 Fillable – Army Pubs 3964 PDF DOWNLOAD
