DA FORM 3900 Fillable – Army Pubs 3900 PDF

DAFORMFILLABLE.COM | DA FORM 3900 Fillable – Army Pubs 3900 PDF – The DA FORM 3900, commonly known as the Bills Register Supplies and Services Nonpersonal, is an essential document within the U.S. Army’s administrative framework. This form plays a critical role in the systematic recording and tracking of bills related to supplies and services that are nonpersonal in nature. This article provides a comprehensive overview of DA FORM 3900, its purpose, and how it is used in military operations, ensuring clarity and assistance for those engaged in such administrative tasks.

DA FORM 3900 – Bills Register Supplies And Services Nonpersonal

Form Number DA Form 3900
Form Title Bills Register Supplies And Services Nonpersonal
Form Date 09/01/1972
Form Proponent ASA (FM&C)

What is DA FORM 3900?

DA FORM 3900 is designated as the Bills Register for Supplies and Services Nonpersonal. Established on September 1, 1972, this form is actively used by the Army to manage financial transactions related to supplies and services that are not associated with personal contracts.

Key Details of DA FORM 3900

  • Publication/Form Number: DA FORM 3900
  • Publication/Form Date: 09/01/1972
  • Form Proponent: ASA (FM&C) – Assistant Secretary of the Army (Financial Management and Comptroller)
  • Status: ACTIVE
  • Security Classification: UNCLASSIFIED
  • Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
  • Publication/Form IDN: 990001
  • Publication/Form PIN: 002405
  • Footnote: 41 – Item also produced in electronic media

Purpose of DA FORM 3900

The DA FORM 3900 is primarily used to keep a record of all bills related to the procurement of supplies and the rendering of services that are nonpersonal. This includes items and services procured for operational needs, maintenance, and other official activities that do not involve direct personal employment contracts.

Importance of DA FORM 3900 in Military Operations

The Bills Register plays a vital role in ensuring that all financial transactions are recorded and managed efficiently. By using this form, the Army can:

  • Track Expenditures: Keep a detailed record of all bills and expenditures related to supplies and services.
  • Ensure Accountability: Enhance financial accountability by maintaining clear records of transactions.
  • Budget Management: Aid in the management of budgets by providing a clear view of outgoing financial commitments.
  • Operational Efficiency: Support operational efficiency through the organized tracking of financial transactions.

How to Use DA FORM 3900

Using the DA FORM 3900 involves several key steps to ensure that all data is recorded accurately and the form’s benefits are fully realized.

Steps to Complete DA FORM 3900

  1. Record Basic Information: Enter the date and details of the department or unit handling the supplies or services.
  2. Detail the Transactions: For each transaction, record the supplier’s name, the nature of the supply or service, the total cost, and the date of the transaction.
  3. Calculate Totals: Ensure that all monetary values are correctly calculated and the total expenditure is noted.
  4. Verify and Approve: The form should be reviewed and approved by the designated authority to ensure all entries are accurate and valid.

Best Practices for Managing DA FORM 3900

To optimize the use of the DA FORM 3900, several best practices can be followed:

  • Regular Updates: Keep the form updated regularly to reflect new transactions and adjustments.
  • Accuracy: Double-check all entries for accuracy to prevent discrepancies.
  • Secure Storage: Store completed forms securely to maintain the integrity of the information.
  • Electronic Backup: Utilize electronic media to keep a backup of the form, as indicated in the form’s footnotes.


The DA FORM 3900 – Bills Register Supplies and Services Nonpersonal is a crucial tool in the administrative arsenal of the U.S. Army. By providing a structured way to record and track bills, this form helps ensure financial discipline, accountability, and operational efficiency in managing nonpersonal supplies and services. Understanding and utilizing this form effectively is key for personnel involved in military logistics and finance operations.

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