DA FORM 3645 Fillable – Army Pubs 3645 PDF

DAFORMFILLABLE.COM | DA FORM 3645 Fillable – Army Pubs 3645 PDF – In the realm of military logistics and inventory management, the DA FORM 3645 – Organizational Clothing and Individual Equipment Record plays a crucial role. Updated as of December 1, 2023, this form is designed to help service members and their supervisors keep track of issued organizational clothing and equipment. This article will delve into the purpose, structure, and usage of the DA FORM 3645, providing a comprehensive guide for personnel seeking to understand and effectively use this document.

DA FORM 3645 – Organizational Clothing And Individual Equipment Record

Form Number DA Form 3645
Form Title Organizational Clothing And Individual Equipment Record
Form Date 12/01/2023
Form Proponent G-4

What is DA FORM 3645?


DA FORM 3645 is an essential administrative tool used by the U.S. Army to record the issue and return of organizational clothing and individual equipment (OCIE) to soldiers. This form ensures that all equipment issued to soldiers is properly documented and accounted for throughout their service.

Purpose and Importance

The primary purpose of DA FORM 3645 is to maintain an accurate record of all OCIE items issued to individual soldiers. This accountability is critical for several reasons:

  • Ensuring Readiness: Proper tracking helps guarantee that all personnel have the necessary equipment to perform their duties effectively.
  • Financial Accountability: It aids in monitoring government property, reducing losses, and ensuring fiscal responsibility.
  • Audit and Inspection Preparedness: Accurate records facilitate smoother audits and inspections by providing clear documentation of equipment statuses.

Key Features of DA FORM 3645

Structure and Content

The DA FORM 3645 is structured to provide a clear and detailed account of each piece of equipment issued. Key sections of the form include:

  • Soldier’s Identification Information: This includes the soldier’s name, rank, and other personal identifiers.
  • Equipment List: A detailed list of all OCIE items issued, including quantities and condition.
  • Issuance and Return Dates: Dates indicating when items were issued and when they are expected to be returned or were actually returned.
  • Signatures: Signatures of both the issuing officer and the soldier, confirming the accuracy of the record.

Accessibility and Distribution

As an UNCLASSIFIED form, DA FORM 3645 is approved for public release, and its distribution is unlimited. This accessibility ensures that all personnel who need to use or manage these records can easily obtain them.

Utilizing DA FORM 3645

Filling Out the Form

To correctly fill out the DA FORM 3645, follow these steps:

  1. Enter Soldier Information: Start by filling in the soldier’s personal details, including name, rank, and unit.
  2. Record Equipment Details: List each piece of OCIE issued, noting the quantity and condition of each item.
  3. Document Dates: Clearly write the issuance and expected return dates for the equipment.
  4. Signatures: Ensure that both the soldier receiving the equipment and the issuing officer sign the form to validate the record.

Updating the Record

Maintaining an up-to-date DA FORM 3645 involves:

  • Regular Reviews: Periodically check and update the form as equipment is returned or additional items are issued.
  • Amendments: If there are any changes in the equipment list or condition, amend the record and ensure all changes are signed off by the appropriate personnel.

Compliance and Regulations

Governing Policies

The use of DA FORM 3645 is governed by AR 710-4, which outlines the policies and procedures for managing organizational clothing and individual equipment. Adherence to these guidelines is essential for maintaining compliance and ensuring effective record-keeping.

Privacy and Security

Given that DA FORM 3645 includes personal identification information, it falls under the Data Required by the Privacy Act of 1974. Proper handling and protection of this information are paramount to prevent unauthorized access and ensure privacy.


DA FORM 3645 – Organizational Clothing and Individual Equipment Record is more than just a form; it is a vital tool in the efficient management of military resources. By keeping precise records of OCIE issuance and returns, the Army ensures operational readiness and fiscal responsibility. Understanding and correctly utilizing DA FORM 3645 is essential for all involved in the logistical operations of the U.S. Army.

In conclusion, whether you are a service member, a logistics officer, or an administrative personnel, mastering the use of DA FORM 3645 is key to ensuring that every piece of equipment is accounted for, ultimately supporting the overarching goal of national defense and security.

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