DA FORM 2985 Fillable – Army Pubs 2985 PDF

DAFORMFILLABLE.COM | DA FORM 2985 Fillable – Army Pubs 2985 PDF – DA FORM 2985, titled Admission and Coding Information, is a crucial document utilized within the U.S. Army Medical Services. This form serves a fundamental role in the admission processes at medical facilities, ensuring accurate documentation and coding of medical and administrative details. In this article, we delve into the importance, usage, and guidelines for filling out this essential form, which remains active and widely used since its last update on March 1, 2000.

DA FORM 2985 – Admission And Coding Information

Form Number DA Form 2985
Form Title Admission And Coding Information
Form Date 03/01/2000
Form Proponent TSG

Overview of DA FORM 2985

Purpose and Importance

DA FORM 2985 is designed to streamline and standardize the admission process in Army medical facilities. By providing a structured format for capturing key data, it ensures consistency, accuracy, and privacy in handling patient information. The form is mandated by AR 40-400 and includes critical details that are essential for patient care and administrative purposes.

Accessibility and Distribution

The form is unclassified and approved for public release, with distribution unlimited (Dist Restriction Code A). It’s important to note that DA FORM 2985 is only produced in electronic media, as per footnote 42, which underscores its adaptation to modern digital record-keeping systems.

How to Use DA FORM 2985

When and Where to Use It

DA FORM 2985 is primarily used during the admission of patients into Army medical facilities. It is filled out by healthcare providers to capture detailed admission and coding information that aids in the treatment and administrative processes.

Key Sections and Data Required

The form includes several sections that require accurate and comprehensive input from healthcare professionals. These sections encompass patient identification, medical history, details of the current medical condition, and coding information relevant for medical billing and record-keeping.

Privacy and Security Considerations

Given the sensitive nature of the information handled, DA FORM 2985 requires adherence to the Privacy Act Statement as outlined in AR 340-21. This ensures that all patient data are handled with the utmost confidentiality and security, safeguarding against unauthorized access or breaches.

Compliance with Privacy Regulations

Healthcare providers must ensure that they are fully compliant with all privacy regulations when handling DA FORM 2985. This includes obtaining necessary consents from patients before their information is processed or shared.

Best Practices for Filling Out DA FORM 2985

Accuracy and Detail

It is imperative that healthcare providers fill out the form with the highest level of accuracy. Incorrect information can lead to errors in medical treatment and administrative problems. Detail is crucial, as the data entered forms the basis for patient care and billing processes.

Training and Familiarity

Regular training and familiarization with the form and its requirements are recommended for all personnel involved in its completion. This ensures that the form is filled out efficiently and effectively, minimizing the likelihood of errors.


DA FORM 2985, Admission and Coding Information, is a vital tool in the administration of medical care within the U.S. Army. Its structured format and detailed requirements ensure that patient admissions are handled professionally and with the necessary attention to privacy and accuracy. Understanding and utilizing this form correctly is essential for all healthcare professionals working in Army medical facilities. By following the guidelines and best practices outlined above, medical staff can ensure that they contribute positively to the quality of care and administrative efficiency in their facilities.

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