DAFORMFILLABLE.COM | DA FORM 1993, also known as the Nonappropriated Fund Petty Cash Summary Voucher, is a crucial document used within the United States Army’s financial management processes. This form is designed to manage and summarize transactions involving petty cash funds that are not appropriated by the government but are generated through other activities. Its primary use is to ensure transparency and accurate accounting of such funds, making it an essential tool for financial officers and administrators involved in nonappropriated fund (NAF) activities.
DA FORM 1993 – Nonappropriated Fund Petty Cash Summary Voucher
| Form Number | DA Form 1993 |
| Form Title | Nonappropriated Fund Petty Cash Summary Voucher |
| Form Date | 08/1/2010 |
| Form Proponent | G-9 |
Key Features of DA FORM 1993
Pub/Form Details
- Pub/Form Number: DA FORM 1993
- Pub/Form Date: 08/01/2010
- Pub/Form Title: NONAPPROPRIATED FUND PETTY CASH SUMMARY VOUCHER
- Pub/Form Proponent: G-9
- Pub/Form Status: ACTIVE
- Security Classification: UNCLASSIFIED
- Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
Usage and Importance
DA FORM 1993 is used to summarize and report on the usage of petty cash funds within nonappropriated fund activities. It plays a vital role in maintaining financial integrity and accountability. The form helps in documenting transactions accurately, facilitating audits, and ensuring compliance with the Army’s financial management standards.
Guidelines for Completing DA FORM 1993
Prescribed by AR 215-5
The form is prescribed by AR 215-5, which sets the guidelines for the management and operation of nonappropriated fund instrumentalities. Users of DA FORM 1993 must adhere to these regulations to ensure that all entries and summaries of petty cash are compliant with established standards.
Filling Out the Form
When filling out the DA FORM 1993, it is crucial to:
- Accurately record all transactions involving petty cash.
- Ensure that the details entered match the corresponding receipts and transaction records.
- Summarize the petty cash usage over a specified period, usually monthly or quarterly, depending on the operational requirements.
Best Practices for Managing Petty Cash Using DA FORM 1993
Regular Reconciliation
Regular reconciliation of petty cash as documented in DA FORM 1993 helps in detecting discrepancies early and prevents financial mismanagement. It is recommended that reconciliations be done at least monthly to keep the petty cash fund in check.
Secure Storage of Records
Maintaining secure storage of completed forms and associated documents is critical. This practice not only helps in protecting sensitive financial information but also supports smooth audit processes.
Training and Awareness
Ensuring that all personnel involved in petty cash management are well-trained and aware of the procedures and importance of accurate form completion can significantly enhance the efficiency and reliability of financial reporting.
Conclusion
DA FORM 1993, the Nonappropriated Fund Petty Cash Summary Voucher, is a pivotal document for managing petty cash funds in a nonappropriated fund environment within the U.S. Army. Proper use of this form ensures effective financial management, accountability, and compliance with relevant directives like AR 215-5. By adhering to the best practices of regular reconciliation, secure record-keeping, and comprehensive training, financial officers can uphold the integrity and transparency of petty cash transactions. This ultimately contributes to the robust financial governance of nonappropriated fund activities.