DAFORMFILLABLE.COM | DA FORM 1128, also known as the Petty Cash Voucher – Personal Deposit Fund, is an essential document used by various departments within the U.S. Army to manage small, immediate expenses efficiently. This article will explore the purpose, structure, and usage of DA FORM 1128, providing valuable insights for individuals who utilize these forms in their professional activities.
DA FORM 1128 – Petty Cash Voucher – Personal Deposit Fund (Pad, Consisting Of 120 Three-Part Sets)
Form Number | DA Form 1128 |
Form Title | Petty Cash Voucher – Personal Deposit Fund (Pad, Consisting Of 120 Three-Part Sets) |
Form Date | 09/1/1960 |
Form Proponent | ASA (FM&C) |
Overview of DA FORM 1128
What is DA FORM 1128?
DA FORM 1128 is designated as a Petty Cash Voucher, which is part of the Personal Deposit Fund system. Published on September 1, 1960, this form remains active and is used to facilitate the handling of petty cash transactions within the Army. The form is a pad consisting of 120 sets, each divided into three parts, designed to ensure proper tracking and recording of financial transactions.
Key Features of DA FORM 1128
The form is unclassified and has a distribution restriction code of A, indicating that it is approved for public release and distribution is unlimited. This makes DA FORM 1128 accessible for use and review by the general public and all departments within the military.
Structure and Components of DA FORM 1128
Physical Layout
Each pad of DA FORM 1128 includes 120 three-part sets. These sets are designed to provide multiple copies of each voucher: one for the record-keeper, one for the accounting department, and one for the issuer. This tri-partite structure is crucial for maintaining the integrity and accuracy of financial records.
Usage and Purpose
The primary purpose of the Petty Cash Voucher is to manage small, immediate expenses that are impractical to pay through more formal procurement processes. Examples include office supplies, minor repairs, or other small purchases. The form allows departments to track these expenditures carefully and ensures that all disbursements are documented and authorized appropriately.
How to Use DA FORM 1128 Effectively
Filling Out the Voucher
When filling out the DA FORM 1128, it is important to provide comprehensive details regarding the transaction. This includes the amount disbursed, the nature of the expense, the recipient’s details, and the authorization signature. Accurate completion of the form is crucial for maintaining financial accountability.
Record Keeping
Maintaining copies of each completed voucher is essential for effective financial management and audit-readiness. The three-part set facilitates this by automatically providing multiple copies for different departments, thereby streamlining the record-keeping process.
Compliance and Security
While the form is unclassified, users must ensure compliance with internal guidelines and security protocols, especially when handling cash transactions. Proper use of DA FORM 1128 helps prevent financial discrepancies and promotes transparency within the organization.
Conclusion
DA FORM 1128 plays a vital role in the management of petty cash funds within the U.S. Army, providing a structured and secure method for recording and tracking small purchases. Its well-defined format and wide distribution ensure that it is accessible and easy to use, supporting effective financial management across various departments. By understanding and utilizing this form correctly, personnel can maintain accurate financial records and uphold the highest standards of fiscal responsibility.