DAFORMFILLABLE.COM | DA FORM 5297 Fillable – Army Pubs 5297 PDF – DA FORM 5297, also known as the Abstract of Vendor Deliveries, is a crucial document utilized within the military supply chain to record and track deliveries made by vendors. This form, last updated on July 1, 2002, plays a significant role in maintaining accurate records of vendor transactions, ensuring accountability and transparency within the procurement process.
DA FORM 5297 – Abstract Of Vendor Deliveries
| Form Number | DA Form 5297 |
| Form Title | Abstract Of Vendor Deliveries |
| Form Date | 07/01/2002 |
| Form Proponent | G-4 |
Overview of DA FORM 5297
Purpose and Usage
The DA FORM 5297 serves as a comprehensive record of all deliveries made by vendors to military units. Its primary purpose is to provide a clear and organized method for documenting the receipt of goods, thereby facilitating efficient inventory management and auditing processes. The form is prescribed by PAM 30-22 and is produced exclusively in electronic media.
Key Features
- Form Number: DA FORM 5297
- Title: Abstract of Vendor Deliveries
- Proponent: G-4
- Status: Active
- Distribution: Approved for public release; distribution is unlimited
Detailed Structure of DA FORM 5297
Sections of the Form
The DA FORM 5297 is divided into various sections, each designed to capture specific details about vendor deliveries. These sections include:
- Vendor Information: Captures the name, address, and contact details of the vendor.
- Delivery Details: Includes the date of delivery, description of items delivered, quantity, and condition upon receipt.
- Receiving Unit Information: Records details about the unit receiving the delivery, including unit name and location.
- Signature Blocks: Spaces for signatures of the vendor representative and the receiving officer, ensuring authenticity and accountability.
Importance of Accurate Documentation
Accurate completion of the DA FORM 5297 is vital for several reasons:
- Accountability: Ensures that all deliveries are properly recorded and traceable.
- Inventory Management: Helps maintain accurate inventory levels and identify discrepancies.
- Audit Trail: Provides a clear audit trail for reviewing procurement activities and resolving disputes.
Compliance and Security
Compliance with Regulations
The use of DA FORM 5297 is governed by various regulations to ensure proper utilization and compliance. This form supersedes the earlier DA FORM 5297-R (dated May 1, 1984), reflecting updates and improvements in the documentation process. The form is unclassified and is subject to the security classification code A, indicating it is approved for public release and can be distributed without restrictions.
Security Measures
While the form itself is unclassified, it is important to handle it with care to prevent unauthorized access to sensitive procurement information. Units are advised to follow standard security protocols when storing and transmitting the form.
Conclusion
The DA FORM 5297 – Abstract of Vendor Deliveries is an essential tool in the military procurement process. By providing a detailed record of vendor deliveries, it helps ensure transparency, accountability, and efficient inventory management. Understanding the proper use and significance of this form is crucial for personnel involved in logistics and supply chain operations.
For more detailed guidance on filling out and managing DA FORM 5297, personnel can refer to PAM 30-22, which provides comprehensive instructions and best practices. By adhering to these guidelines, units can maintain high standards of accuracy and accountability in their procurement activities.
DA FORM 5297 Fillable – Army Pubs 5297 PDF DOWNLOAD
