DAFORMFILLABLE.COM | DA FORM 4923 Fillable – Army Pubs 4923 PDF – DA FORM 4923, officially titled Chaplains` Fund Charge Purchase Request Memorandum Record, is a crucial document used within the military chaplaincy to request and record purchases made using chaplain funds. Established on September 1, 1999, this form remains active and is essential for maintaining transparent and accountable financial practices within the chaplaincy.
DA FORM 4923 – Chaplains` Fund Charge Purchase Request Memorandum Record
| Form Number | DA Form 4923 |
| Form Title | Chaplains` Fund Charge Purchase Request Memorandum Record |
| Form Date | 09/01/1999 |
| Form Proponent | CCH |
Purpose of DA FORM 4923
DA FORM 4923 serves as a record-keeping tool to document purchase requests made from the Chaplains` Fund. This fund supports various activities and needs of the chaplaincy, including religious services, counseling programs, and community outreach efforts. The form ensures that all purchases are approved, documented, and accounted for properly.
Key Components of DA FORM 4923
1. Publication and Form Details
- Pub/Form Number: DA FORM 4923
- Pub/Form Date: 09/01/1999
- Pub/Form Title: Chaplains` Fund Charge Purchase Request Memorandum Record
- Pub/Form Proponent: CCH (Chief of Chaplains)
- Pub/Form Status: ACTIVE
- Security Classification: UNCLASSIFIED
- Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
2. Usage and Applicability
The form is primarily used within the military chaplaincy to ensure that all financial transactions are properly authorized and recorded. This helps in maintaining the integrity of the Chaplains` Fund and provides a clear audit trail for financial oversight.
3. Format and Accessibility
DA FORM 4923 is produced in electronic media only. This ensures easy access, distribution, and storage of the form. The electronic format also facilitates efficient submission and processing of purchase requests.
How to Complete DA FORM 4923
Step 1: Identify the Purchase
The requester must clearly identify the items or services they intend to purchase. This includes providing a detailed description, quantity, and estimated cost.
Step 2: Justify the Purchase
A justification for the purchase is required, explaining why the items or services are necessary and how they will be used within the chaplaincy’s activities.
Step 3: Obtain Approval
The purchase request must be approved by the appropriate authority within the chaplaincy. This ensures that all expenditures are necessary and align with the fund’s intended purpose.
Step 4: Record the Transaction
Once the purchase is approved and completed, the details of the transaction must be recorded on DA FORM 4923. This includes the date of purchase, vendor information, total cost, and any relevant receipts.
Importance of Using DA FORM 4923
Using DA FORM 4923 is vital for several reasons:
- Accountability: It ensures all purchases are tracked and documented, providing a clear record for audits and financial reviews.
- Transparency: The form promotes transparency in the use of chaplain funds, reducing the risk of mismanagement or fraud.
- Efficiency: The electronic format streamlines the process of requesting and approving purchases, making it easier to manage the chaplaincy’s financial activities.
Conclusion
DA FORM 4923 – Chaplains` Fund Charge Purchase Request Memorandum Record is an essential tool for maintaining the financial integrity of the military chaplaincy. By ensuring that all purchases are properly authorized, documented, and recorded, this form helps promote accountability, transparency, and efficiency in the use of chaplain funds. Understanding and utilizing this form correctly is crucial for anyone involved in the financial management of chaplaincy activities.
DA FORM 4923 Fillable – Army Pubs 4923 PDF DOWNLOAD
