DAFORMFILLABLE.COM | DA FORM 4570-1 Fillable – Army Pubs 4570-1 PDF – DA FORM 4570-1 – Commercial Printing Record is an essential document used within the Department of the Army to maintain accurate records of commercial printing activities. This form ensures that all printing requests and outputs are properly documented, enabling efficient management and accountability.
DA FORM 4570-1 – Commercial Printing Record
| Form Number | DA Form 4570-1 |
| Form Title | Commercial Printing Record |
| Form Date | 06/01/2021 |
| Form Proponent | CIO |
Overview of DA FORM 4570-1
Pub/Form Number: DA FORM 4570-1
Pub/Form Date: 06/01/2021
Pub/Form Title: COMMERCIAL PRINTING RECORD
Pub/Form Proponent: Chief Information Officer (CIO)
Pub/Form Status: ACTIVE
Prescribed Forms/Prescribing Directive: PAM 25-38
Superseded/Replaced Other Pub/Form: SUPERSEDED DA FORM 4570-1, 04/01/1999
Security Classification: UNCLASSIFIED
Distribution Restriction Code: A APPROVED FOR PUBLIC RELEASE; DISTRIBUTION IS UNLIMITED
Pub/Form IDN: 990001
Pub/Form PIN: 044244
EFILE: 001 06/28/2023 1 Page(s)
Purpose and Importance of DA FORM 4570-1
The DA FORM 4570-1 serves as a comprehensive record for all commercial printing services utilized by the Army. This form is crucial for several reasons:
- Accountability: It ensures that all printing services are accounted for and that the expenditures are justified.
- Transparency: By maintaining detailed records, the form promotes transparency in the procurement and usage of printing services.
- Efficiency: It helps streamline the printing process, allowing for better management of resources and time.
- Compliance: Ensures compliance with internal policies and directives, specifically outlined in PAM 25-38.
Key Sections of DA FORM 4570-1
1. General Information
This section captures the basic details of the printing request, including:
- Requesting Department: The unit or department making the request.
- Date of Request: When the printing request was made.
- Contact Information: Details of the person responsible for the request.
2. Printing Specifications
Here, the specific details of the printing job are outlined, such as:
- Type of Material: Brochures, flyers, manuals, etc.
- Quantity: The number of copies required.
- Quality and Finishing: Details about the paper quality, color specifications, and any finishing requirements like binding or laminating.
3. Cost and Approval
This section deals with the financial aspects and approval process:
- Estimated Cost: An approximation of the total cost for the printing job.
- Approving Authority: The individual or department responsible for approving the expenditure.
- Final Cost: The actual cost incurred once the job is completed.
Compliance and Record-Keeping
Maintaining records using DA FORM 4570-1 is not only about tracking expenditures but also about ensuring compliance with Army regulations. The prescribed directive, PAM 25-38, outlines the procedures and responsibilities for the use of this form. Adherence to these guidelines helps in auditing and future reference.
Distribution and Accessibility
The DA FORM 4570-1 is classified as UNCLASSIFIED and carries a distribution restriction code of A, meaning it is approved for public release and distribution is unlimited. This broad accessibility ensures that all relevant departments and personnel can access and utilize the form without restrictions.
Updates and Changes
The most recent update to the DA FORM 4570-1 was made on 06/01/2021, superseding the previous version dated 04/01/1999. It is important for personnel to use the latest version to ensure compliance with current standards and procedures. Additionally, the form was e-filed on 06/28/2023, streamlining its accessibility and usage.
Conclusion
DA FORM 4570-1 – Commercial Printing Record plays a vital role in the operational efficiency and accountability of commercial printing activities within the Army. By understanding its structure, purpose, and compliance requirements, personnel can effectively manage and document their printing needs. Utilizing this form ensures that all printing services are transparent, efficient, and in line with the prescribed directives. For those involved in managing Army resources, mastering the use of DA FORM 4570-1 is crucial for maintaining high standards of record-keeping and operational integrity.
DA FORM 4570-1 Fillable – Army Pubs 4570-1 PDF DOWNLOAD
