DAFORMFILLABLE.COM | DA FORM 3444-4 Fillable – Army Pubs 3444-4 PDF – In the realm of military health documentation, the DA FORM 3444-4 plays a crucial role in maintaining an organized and accessible record-keeping system. This form, titled “Alphabetical And Terminal Digit File For Treatment Record,” is an essential tool used by medical personnel to manage patient treatment records efficiently. Updated on February 1, 2012, this unclassified form is approved for public release, allowing for unlimited distribution under the Dist Restriction Code A.
DA FORM 3444-4 – Alphabetical And Terminal Digit File For Treatment Record
| Form Number | DA Form 3444-4 |
| Form Title | Alphabetical And Terminal Digit File For Treatment Record |
| Form Date | 02/01/2012 |
| Form Proponent | TSG |
Overview of DA FORM 3444-4
Key Characteristics
DA FORM 3444-4 is part of a broader set of forms used in the U.S. Army to streamline the process of documenting and retrieving medical and dental treatment records. Its primary function is to facilitate an orderly system through which health records are organized either alphabetically or by a terminal digit filing system.
- Form Number: DA FORM 3444-4
- Publication Date: 02/01/2012
- Title: Alphabetical and Terminal Digit File for Treatment Record
- Proponent: The Surgeon General (TSG)
- Status: Active
- Prescribing Directive: AR 40-66
Importance in Military Medical Record Keeping
The form is designed to support the filing and organization of medical records, a critical aspect of military healthcare that ensures the timely and accurate treatment of personnel. By using DA FORM 3444-4, medical staff can quickly locate and update individual treatment records, enhancing the efficiency of medical operations and patient care.
Detailed Breakdown of DA FORM 3444-4
Structure and Usage
DA FORM 3444-4 is designed to be intuitive and user-friendly, allowing for quick documentation and retrieval of patient information. The form typically includes several key sections:
- Patient Identification: Essential information such as name, rank, and service number.
- Medical Facility Details: Information about the medical or dental facility where the treatment is provided.
- Record Organization: Indicators for whether the record is filed alphabetically or by terminal digit (a system that splits files into manageable groups based on the last digits of a patient identifier).
Filing System Explained
- Alphabetical Filing: This method organizes records in alphabetical order, usually by the patient’s surname. This approach is straightforward but can become cumbersome in larger operations with many patients having the same last name.
- Terminal Digit Filing: An alternative to alphabetical filing, this method organizes records based on the last digits of a patient identifier. For example, if two identifiers are 123456 and 654321, they would be grouped under the digits 56 and 21 respectively. This system distributes files more evenly and often speeds up retrieval times.
Critical Role in Healthcare Management
DA FORM 3444-4 is identified as a “critical item” under military regulations, highlighting its importance in maintaining operational readiness and healthcare quality. The efficient management of treatment records directly impacts the speed and accuracy of medical responses in various scenarios, from routine care to emergency interventions.
Compliance and Regulatory Aspects
Governing Directives
The use of DA FORM 3444-4 is governed by AR 40-66, which prescribes the policies and procedures for maintaining medical records within Army healthcare facilities. Compliance with these directives ensures standardized practices across all military medical and dental facilities.
Security and Privacy
Although DA FORM 3444-4 is unclassified and approved for public release, the information contained within individual treatment records is protected under privacy laws and regulations. Medical personnel must handle these documents with the utmost care to safeguard patient privacy.
Conclusion
DA FORM 3444-4, the Alphabetical and Terminal Digit File for Treatment Record, is a pivotal component in the U.S. Army’s medical record-keeping framework. By standardizing the way medical records are filed and retrieved, this form enhances the efficiency of healthcare services provided to military personnel. Understanding and utilizing DA FORM 3444-4 effectively is essential for medical professionals to ensure high-quality care and operational effectiveness within military healthcare systems.