DAFORMFILLABLE.COM | DA FORM 4137 Fillable – Army Pubs 4137 PDF – The DA FORM 4137 – Evidence/Property Custody Document is an essential tool used by the U.S. Army for documenting and managing evidence and property. Updated on July 1, 2023, this form plays a crucial role in maintaining the chain of custody for various items, ensuring accountability and proper documentation. This article provides an in-depth look at DA FORM 4137, highlighting its purpose, usage, and key components.
DA FORM 4137 – Evidence/Property Custody Document
| Form Number | DA Form 4137 |
| Form Title | Evidence/Property Custody Document |
| Form Date | 07/01/2023 |
| Form Proponent | CID |
What is DA FORM 4137?
DA FORM 4137 is a standardized document used by the U.S. Army Criminal Investigation Division (CID) to record the custody of evidence and property. This form ensures that all items are accounted for from the moment they are collected until they are either returned, destroyed, or transferred. The form is unclassified and approved for public release, making it accessible for a wide range of users.
Key Features of DA FORM 4137
Pub/Form Number and Date
- Pub/Form Number: DA FORM 4137
- Pub/Form Date: 07/01/2023
The most recent version of DA FORM 4137 was published on July 1, 2023, replacing the earlier version from 1976.
Title and Proponent
- Pub/Form Title: Evidence/Property Custody Document
- Pub/Form Proponent: CID (Criminal Investigation Division)
The form is titled “Evidence/Property Custody Document” and is maintained by the CID, ensuring its relevance and accuracy in criminal investigations.
Status and Classification
- Pub/Form Status: Active
- Security Classification: Unclassified
DA FORM 4137 is currently active and unclassified, meaning it can be freely distributed and used without any restrictions.
Prescribing Directive
- Prescribed Forms/Prescribing Directive: AR 195-5
The use and guidelines for DA FORM 4137 are prescribed by Army Regulation (AR) 195-5, which outlines the procedures for handling and documenting evidence and property within the Army.
Importance of DA FORM 4137
Ensuring Accountability
The primary purpose of DA FORM 4137 is to ensure accountability for evidence and property. By documenting each item’s journey from collection to final disposition, the form helps prevent loss, theft, or mishandling.
Maintaining Chain of Custody
Maintaining a chain of custody is critical in legal and investigative processes. DA FORM 4137 provides a detailed record of who has handled the evidence, when it was transferred, and for what purpose. This information is crucial in court proceedings to establish the integrity of the evidence.
Streamlining Documentation
Using a standardized form like DA FORM 4137 helps streamline documentation processes. It ensures that all relevant information is recorded consistently, making it easier to track and retrieve data when needed.
Components of DA FORM 4137
Header Information
The header section of DA FORM 4137 includes fields for the case number, date, and the name of the individual collecting the evidence or property. This information establishes the context for the items being documented.
Item Description
Each item being recorded on DA FORM 4137 must be described in detail. This includes:
- Item number
- Description of the item
- Quantity
- Condition
Detailed descriptions help in identifying and distinguishing between different pieces of evidence or property.
Chain of Custody Log
The chain of custody log is a critical component of DA FORM 4137. It records each transfer of custody, including the date, time, and the names of individuals receiving and transferring the item. This log ensures a transparent and traceable history of the evidence or property.
Final Disposition
The final disposition section of DA FORM 4137 documents the ultimate fate of the evidence or property. This could include returning the item to its owner, destruction, or transfer to another agency. Proper documentation of the final disposition ensures closure and accountability.
Conclusion
The DA FORM 4137 – Evidence/Property Custody Document is a vital tool for maintaining the integrity and accountability of evidence and property within the U.S. Army. By adhering to the guidelines outlined in AR 195-5 and utilizing this standardized form, the CID ensures that all items are properly documented and traceable throughout their lifecycle. For those involved in military investigations or legal proceedings, understanding and correctly using DA FORM 4137 is essential for maintaining the highest standards of evidence management.
DA FORM 4137 Fillable – Army Pubs 4137 PDF DOWNLOAD
