DAFORMFILLABLE.COM | DA FORM 3444-9 plays a crucial role in maintaining organized and efficient medical records in military healthcare facilities. This form is known as the Alphabetical and Terminal Digit File for Treatment Record, and its structure and use are pivotal for healthcare professionals who manage and process patient treatment records. This article aims to provide a detailed overview of DA FORM 3444-9, highlighting its importance, structure, and guidelines for proper use.
DA FORM 3444-9 – Alphabetical And Terminal Digit File For Treatment Record
| Form Number | DA Form 3444-9 |
| Form Title | Alphabetical And Terminal Digit File For Treatment Record |
| Form Date | 02/01/2012 |
| Form Proponent | TSG |
What is DA FORM 3444-9?
DA FORM 3444-9, titled Alphabetical And Terminal Digit File For Treatment Record, is a standardized document used by the United States Army. It is designed to facilitate the organization and retrieval of medical treatment records. This form is part of the Army’s efforts to maintain comprehensive and accessible medical documentation for all personnel.
Key Information about DA FORM 3444-9
- Pub/Form Number: DA FORM 3444-9
- Pub/Form Date: February 1, 2012
- Pub/Form Title: Alphabetical And Terminal Digit File For Treatment Record
- Pub/Form Proponent: The Surgeon General (TSG)
- Pub/Form Status: Active
- Prescribed Forms/Prescribing Directive: AR 40-66
- Security Classification: UNCLASSIFIED
- Distribution Restriction Code: Approved for public release; distribution is unlimited
Importance of DA FORM 3444-9 in Military Healthcare
The DA FORM 3444-9 is essential for organizing treatment records in both alphabetical and terminal digit order. This dual structure ensures that healthcare providers can quickly locate medical records based on the patient’s surname or a unique identifier, facilitating efficient clinical workflows and enhancing patient care.
Benefits of Using DA FORM 3444-9
- Enhanced Record Retrieval: By organizing records alphabetically and by terminal digit, the form makes it easier for medical staff to locate and access specific records.
- Improved Efficiency: Streamlined record-keeping reduces the time spent searching for patient information, allowing more time for patient care.
- Consistency and Standardization: The use of a uniform form across the Army medical system ensures consistency in record-keeping practices.
How to Use DA FORM 3444-9
Understanding how to correctly use DA FORM 3444-9 is vital for maintaining an effective medical records system. Below are the steps and guidelines for using this form.
Guidelines for Completing DA FORM 3444-9
- Patient Identification: Enter the patient’s full name, social security number, and other identifying information in the designated fields.
- Record Organization:
- Alphabetical Filing: Sort and file the treatment records alphabetically by the patient’s surname.
- Terminal Digit Filing: File the records based on the last few digits of the patient’s identifier, following the terminal digit system.
- Updating and Maintenance: Regularly update the form to reflect any changes or additions to a patient’s treatment record. Ensure all entries are clear and legible.
Best Practices for Maintaining DA FORM 3444-9
- Regular Audits: Conduct periodic checks to ensure accuracy and completeness of the records.
- Training: Ensure all staff are adequately trained in the correct use of DA FORM 3444-9.
- Data Privacy: Follow all guidelines to protect patient information and comply with privacy regulations.
Conclusion
DA FORM 3444-9 is an indispensable tool for organizing patient treatment records in military healthcare facilities. By following the guidelines and utilizing the form effectively, healthcare providers can ensure that they maintain an organized, efficient, and secure record-keeping system. This contributes to better patient care and enhances the overall functionality of military medical services.
For more information and to view or download DA FORM 3444-9, visit the official website of the U.S. Army Publishing Directorate.