DAFORMFILLABLE.COM | DA FORM 1994 Fillable – Army Pubs 1994 PDF – DA FORM 1994, commonly referred to as the Petty Cash Voucher, is a crucial document used within the Department of the Army to manage small, miscellaneous expenses. This form facilitates the easy disbursement and tracking of petty cash funds under the guidelines established by Army regulations. This article provides a comprehensive overview of DA FORM 1994, its purpose, usage, and management, making it an essential read for military personnel and administrative staff involved in financial operations.
DA FORM 1994 – Petty Cash Voucher
| Form Number | DA Form 1994 |
| Form Title | Petty Cash Voucher |
| Form Date | 08/1/2010 |
| Form Proponent | G-9 |
What is DA FORM 1994?
DA FORM 1994 or the Petty Cash Voucher is an active and unclassified form used by the United States Army to manage petty cash funds. As prescribed by AR 215-5, this form is part of the financial management tools within the Army’s organizational framework. The form was last updated on August 1, 2010, and is maintained by the G-9 proponent, which handles civil affairs such as financial management policies within the Army.
Key Details of DA FORM 1994
- Publication/Form Number: DA FORM 1994
- Title: Petty Cash Voucher
- Date: 08/01/2010
- Status: Active
- Authority: AR 215-5
- Security Classification: Unclassified
- Distribution Restriction Code: A (Approved for public release; distribution is unlimited)
Purpose of the Petty Cash Voucher
The primary purpose of DA FORM 1994 is to facilitate the efficient handling of petty cash transactions. These transactions are generally small in nature but are necessary for the day-to-day operations of various Army units. The voucher is used to document and authorize the disbursement of cash for minor expenditures like office supplies, taxi fares, or other small purchases where the use of formal procurement methods is impractical.
Why Use a Petty Cash Voucher?
Using a petty cash voucher system enables units to maintain a streamlined process for minor expenditures, reducing the need for cumbersome paperwork and approvals that larger transactions require. This system ensures that small necessary purchases can be made swiftly without delay, thereby maintaining operational efficiency.
How to Use DA FORM 1994
To effectively use the Petty Cash Voucher, personnel must understand the correct procedures for filling out and handling the form:
- Documentation: Every transaction must be documented with receipts where possible. The voucher should clearly state the amount disbursed, the purpose of the expenditure, and the individual receiving the funds.
- Authorization: Each voucher must be authorized by designated personnel to ensure accountability and proper use of funds.
- Replenishment: After the funds have been disbursed, the petty cash should be replenished to the original amount, ensuring that a constant balance is maintained for minor expenses.
Best Practices for Managing Petty Cash
Effective management of petty cash using DA FORM 1994 involves several best practices:
- Regular Audits: Conduct regular audits to ensure that petty cash funds are being used appropriately and that all disbursements are properly documented and authorized.
- Secure Storage: Keep petty cash in a secure location to prevent misuse or theft.
- Limit Access: Limit access to petty cash funds to authorized personnel only to enhance security and accountability.
- Immediate Documentation: Document expenditures immediately to maintain accurate financial records and ensure transparency.
Conclusion
DA FORM 1994 – Petty Cash Voucher plays an essential role in the financial management practices of the U.S. Army, allowing for the efficient handling of small-scale transactions necessary for daily operations. By understanding and utilizing this form correctly, Army personnel can ensure effective financial management and accountability for petty cash funds. Whether you are a new recruit or a seasoned officer, familiarizing yourself with the Petty Cash Voucher is key to proficient administrative and financial operations within the Army.
DA FORM 1994 Fillable – Army Pubs 1994 PDF DOWNLOAD
